Parameter definitions and default value specifications for a variety of Subito applications. Related settings are grouped into tabs.

 

Owner

Allows you to insert your logo in JPG, JPEG, PNG and BMP format with a maximum file size of 1 MB and a recommended dimension of 300 x 100 pixels. This specification applies similarly to the signature image. Both pictures are then used when generating the offer document and the invoice.

 

New Records

Possibility to enter values that are automatically loaded into the corresponding input fields when a new customer or new product is created. Since Subito allows documents to be issued in only one currency, the corresponding input field is pre-filled and read-only. If the Get from webservice option is checked, when a new customer is created, a dialog for retrieving customer data from the VIES service is automatically opened.

In addition, default values for recording a new offer or invoice can be specified on this tab. The Due date category is applied if the customer has no due days set. The list of possible values for this input is fixed and cannot be edited or extended.

 

Printing Documents

After entering the default settings for documents and their printing, it is advisable to test everything right away, create the first invoice and open a preview of its printed form. The text inserted for the footer of the offer and invoice is printed below the lines of the offer, or invoice.

 

Emails

You can also preset the text for the subject and body of the notification when sending offers and invoices by email, including a file with, for example, terms and conditions, which is automatically attached to these emails. The Attach XML file (e-invoicing) option ensures that an ISDOC file is generated and attached to all invoices sent by email.

The text of email templates can use Markdown syntax and the following macros, which are then replaced with actual values:

•$invoice.DocNr - document number

•$invoice.Description - description

•$invoice.DocumentDate - issue date

•$invoice.DueDate - due date

•$invoice.TotalBase - total VAT excluded

•$invoice.TotalInvoice - total VAT included

•$invoice.TotalPay - balance VAT included

•$invoice.TotalVat - VAT

•$invoice.VatDate - VAT date

•$invoice.Currency.Code - currency code

•$invoice.Company.Text - customer name

•$invoice.PaymentWay.Text - payment way

 

Again, everything can be tested immediately on the created invoice.

Similar macros apply analogously to the offer email template.

 

Attachments

Definition of a terms and conditions file that is automatically attached to the message when sending offers and invoices by email.

 

Other Settings

The Peppol setting is intended for Subito users abroad. Peppol is a secure international network that allows companies and entrepreneurs to exchange documents and data with any other entity registered in this network. This protocol is not yet used in the Czech Republic.

Subito Link is only useful for customers using Allegro WIndows accounting software for the Belgian market. The module provides a link to the accounting database and allows the display of accounting statistics and documents created on the basis of Subito invoicing.